Overview
Project Context:
SDCA administrative processes relied on physical document routing, causing delays and tracking difficulties. WEBDIARIS digitalizes document workflows for faster processing and better accountability.
System Features:
- Electronic document creation and upload
- Multi-step approval workflows with routing rules
- Document tracking (draft → pending → approved → archived)
- Email notifications for pending actions
- Version control for document revisions
- Search and retrieval with filters
- PDF viewer integration for inline document preview
- Digital signatures for approvals
Technical Implementation:
- CodeIgniter 3 MVC framework
- MySQL database with document metadata and workflow state
- File storage with organized directory structure
- PDF.js for client-side PDF rendering
- Role-based permissions (Department Heads, Approvers, Staff)
- Audit logging for compliance tracking
Benefits:
- Reduced document processing time from days to hours
- Transparent tracking of document status
- Eliminated lost or misplaced documents
- Improved accountability with digital audit trails
- Supported remote work during pandemic restrictions